Position Summary:

Candidate should have a basic understanding of accounting and business administration as well as knowledge of Quicken or a similar type of software. Requires extensive documentation and interdepartmental communication.

Essential Duties and Responsibilities

• Maintain an orderly accounting filing system
• Collect and organize vendor invoices for management to approve
• Provide clerical and administrative support to management as requested
• Opens and reviews incoming financial documents and identifies appropriate steps to take
• Monitors and reconciles transactions to accurately and timely pay vendors.
• Conduct invoice activities and pay vendors for delivered materials. Ensure that invoices are correct regarding material quantity/quality specifications; review invoices listed prices; make necessary pricing adjustments; make computer entries and cuts checks for vendors.
• Secures credit card, assigns to proper parties, and maintains receipts.
• Additional Duties as needed

Education and Experience

• Associate degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles
• Fluent in Spanish; preferred

Skills

• Advanced use MS Office Products, including Excel, Word, Outlook and PowerPoint
• Above Moderate levels of English speaking, writing, and reading comprehension; active listening; critical thinking; analytical, judgment; mathematics; and attention to detail
• Must have meticulous attention to detail.
• Advanced use of Quicken

Working Conditions and Environment

• Exposure to electrical equipment, low to medium noise levels, and mild temperatures of hot and cold
• Intermittently lift, carry, pull, and push up to 25 pounds
• Continuously grasp, and have repetitive use of arms, wrists, hands, and fingers
• Frequently sit occasionally stand and stoop/bend
• Intermittently twist, crouch, kneel, crawl, walk, climb ladders and stairs, operate foot and hand controls, reach above shoulder, and squeeze
• Long or odd hours, as needed